Competitive USA Swimming  

at the Shepherd University Wellness Center 

 

Shape 

Fall/Winter 2024-2025 

August 26, 2024 - March 26, 2025 

Registration Opens July 15, 2024 

 

Pay SUWC Practice Fee to reserve your spot - found on myshepherdwellness.com under USA Competitive Team.

Links for EPSC Team fee will be emailed out mid-August.

 

Questions? Contact us at [email protected]

Rolling registration for new swimmers throughout the season based on lane availability

Shape 

New swimmers please visit the “How to Join” page before registering. 

Returning swimmers, please contact Coach Erica ([email protected]) or Coach Tim ([email protected]) if you have questions about group placement.

No refunds for signing up without coaches' approval.  

Practice Groups Overview* 

See Practice Group Descriptions below

BRONZE 

Elementary School  

(5-11) 

M/W/F    5-6 pm 

SILVER 

Middle School 

(11-13) 

M/W/F 7-8 PM  

and/or 

T/Th 7-8 pm 

GOLD 

High School 

(13-18) 

M/W/F 7-8 PM  

and/or 

T/Th 7-8 pm 

PLATINUM 

Advanced Silver/Gold 

(11-18) 

M/W/F 6-8 PM  

and/or 

T/Th 7-8 pm 

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*T/Th/Sat at Onelife Add-On also available 

HOMESCHOOL 

All Ages 

M/W/F  

10:15-11:15 AM 

HIGH SCHOOL PREP 

High School 

(13-18) 

T/Th 7-8 pm  

Swimmers practice with whole team,  

registration is for Aug-October only 

Notes:  

  • All swimmers are expected to attend Stretch and Chat 15 MINUTES before scheduled practice times. 

  • Swimmers in Gold, Silver and Platinum may register for both groups of days for a full week of practice 

  • Registration for all practice groups (except HS Prep) have the expectation of a full season commitment 

  • Practice Group ages are general guidelines, coaches have final say on swimmer practice group placement 

 

 

Registration Fees/Associated Costs 

In May 2024, the Eastern Panhandle Swim Club, LLC (EPSC) was formed to act as the umbrella company to manage the competitive swim programs at Shepherd, in partnership with the Shepherd University Wellness Center (SUWC). Participation on swim team therefore requires fees to be paid to both SUWC for practice time in the pool, and then additionally to EPSC for competitive team management such as season and practice planning, meet set-up and coaching, coaching development, insurances, and all other costs involved with running a competitive team.

EPSC and SUWC fees must be paid before a swimmer is able to practice, and USA Swimming fees must be paid for before they register for their first meet. Registration comes with an expectation of whole-season commitment; participants who leave early are still responsible for the entire EPSC fee. If a swimmer does need to leave the team early, they do not have to pay the upcoming SUWC practice installments, but the SUWC practice fee will not be prorated mid-installment. Swimmers are required to notify the head coach, Erica Wheatley, in writing ([email protected]) if they choose to discontinue the program.

Click here to read the EPSC Announcement!

 

Team Fees and Costs

EPSC Team Fees 

 

$100 High School Prep 

$250 Conditioning Track 

$350 Competition Track 

- Required for all participants.  

- Links for TeamUnify registration and fee payments will be emailed out starting mid-August.

  • - Option to break into 4 equal payments over the season 

  • - Covers costs associated with running a competitive USA Swim season 

  •  

  • - Conditioning and Competition Options Include: Team Shirt, Team Cap, swim notebook, end-of-season party, etc. 

  • - Competition Option Additionally Includes: Participation in all relevant swim meets and championships over the season.  

  • - High School Prep: Runs August- October. Team cap included. Meets/shirt not included. 

 

Paid via TeamUnify to EPSC by August 26th, 2024 

Must have a card on file; payments are charged automatically. 

SUWC Practice Fee 

 

Gold/Silver/Bronze/Homeschool

(M/W/F 1 hr) $468.00 

Gold/Silver/Platinum 

(T/Th 1 hr) $338.00 

Platinum 

(M/W/F 2 hr) $949.00 

High School Prep 

(T/Th 1 hr Aug-Oct) $91.00 

  • - The first installment should be paid at time of registration to reserve swimmers' spot on the team

  • - Practice Fees broken into 4 installments over the season (except HS prep). 

  • - Price based on practice hours/week  

 

Paid via myshepherdwellness.com 

First Installment Due at time of registration. All other installments due BEFORE listed dates. 

Swimmers will not be permitted to attend practice at SUWC if installment is not paid before the listed date. No exceptions. 

 

Registration is not permitted without prior approval from a coach.  

Unauthorized registrations are subject to cancelation with no issued refund. 

OneLife Add-On 

 

For Platinum Swimmers only 

 (T/Th/Sat 2.5 hr) $872.00 

 

  • - For Platinum Practice Group Swimmers only by coach invitation

  • - Option to break into 4 equal payments over the season 

  • - Must also be registered for MWF Platinum Practice Group 

  • - Includes 1 hr strength Training and 1.5 hr in-Water time 

  • - T/Th/Sat Practices at OneLife Fitness in Martinsburg or Hagerstown

 Paid via TeamUnify to EPSC by August 26th, 2024.  

Must have a card on file; payments are charged automatically. 

Meet Fees 

 

Required for Competition Track Swimmers Only 

  • -Separate meet fees from host teams will be charged per meet/events swimmers attend.  

  • -Ranges from about $20 to $160 a meet 

Billed/paid via TeamUnify after each meet 

Must have a card on file; payments are charged automatically.  

USA Swimming  

Required for Competition Track Swimmers Only 

 

     Premium: $87 a year  

     Flex Option: $30 a year  

  • -Premium Option: Includes all meets and championships, and subscription to USA Swim Magazine 

  • -Flex Option: For 12 and under only. Includes up to 2 meets, but no championships. May upgrade to premium at any time 

  • -A reduced rate is available for those who qualify – email Coach Erica at [email protected] for more information 

Paid via the USA Swimming website in September 

Team registration link will be sent out to registered participants 

Fundraising  

  • -1-2 Team Fundraisers a year, required for all participants (except HS Prep) 

  • Buy-out options available 

Required Gear 

May be purchased at SwimOutlet.com, Amazon, etc.  

  • All Groups: Practice suit, goggles, practice cap, water bottle, yoga mat, fins 

  • Bronze, Silver, Gold, Platinum, Homeschool: Kickboard, Pull Buoy, Mesh Bag 

  • Platinum Additional Gear: Paddles, snorkel 

  • Competition Track: Team Competition Suit and Cap 

 

 

Fee Installment Schedules 

SUWC Practice Fee Installment Schedule 

 

Installment 1 

DUE BEFORE 8/26/2024 

Installment 2 

DUE BEFORE 10/14/2024 

Installment 3 

DUE BEFORE 12/2/2024 

Installment 4 

DUE BEFORE 1/27/2025 

Gold/Silver/Bronze/Homeschool (M/W/F 1 hr) $ 468 

$117.00 

$123.50 

$104.00 

$123.50 

Gold/Silver/Platinum 

(T/Th 1 hr) $ 338.00 

$91.00 

 

$78.00 

 

$84.50 

 

$84.50 

Platinum 

(M/W/F 2 hr) $ 949.00 

$234.00 

 

$247.00 

$221.00 

$247.00 

High School Prep 

(T/Th 1 hr Aug-Oct) $ 

 

$91.00 

 

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Registration is not permitted without prior approval from a coach.  

New swimmers are to contact [email protected] 

Unauthorized registrations are subject to cancellation with no issued refund. 

EPSC Team Fee Optional Installment Schedule 

 

Installment 1 

DUE BEFORE 8/26/2024 

Installment 2 

DUE BEFORE 10/14/2024 

Installment 3 

DUE BEFORE 12/2/2024 

Installment 4 

DUE BEFORE 1/27/2025 

Conditioning Option 

 Practices only - $250.00 

$62.50 

$62.50 

$62.50 

$62.50 

Competition Option 

Practices and Meets - $350.00 

$87.50 

 

$87.50 

 

$87.50 

 

$87.50 

 

High School Prep 

Aug-Oct Only, Practice Only 

$100.00 

 

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Registration is not permitted without prior approval from a coach.  

New swimmers are to contact [email protected] 

Unauthorized registrations are subject to cancellation with no issued refund. 

Must have a card on file on TeamUnify; payments are charged automatically 

EPSC Platinum OneLife Add-On 

 

Installment 1 

DUE BEFORE 8/26/2024 

Installment 2 

DUE BEFORE 10/14/2024 

Installment 3 

DUE BEFORE 12/2/2024 

Installment 4 

DUE BEFORE 1/27/2025 

(T/Th/Sat 2.5 hr) $872.00 

$218.00 

$218.00 

$218.00 

$218.00 

Registration is not permitted without prior approval from a coach.  

Unauthorized registrations are subject to cancellation with no issued refund. 

Must have a card on file on TeamUnify; payments are charged automatically 

 

 

*EPSC Competitive Swim Team is not swim lessons. Swimmers ages 8 & under must be able to swim the length of a 25 yard pool, unassisted, in freestyle and backstroke, as well as have a basic grasp of breaststroke and butterfly. Swimmers ages 9 & up must be able to swim 50 yards, unassisted, in freestyle and backstroke, as well as have a basic grasp of breaststroke and butterly.

They need to be ready to focus and work hard in a competitive environment.

Tryouts and Coach Approval apply in most cases. Please see the How to Join Page for more information. 

 

 

Practice Group Descriptions 

 

BRONZE Practice Group 

Bronze is our entry level group with swimmers in 4th grade and below. Our primary focus is on developing stroke technique, building good habits, and having fun. In addition to learning all four strokes, we introduce racing starts, turns, and learn how to swim in a lane with others. Bronze group swimmers swim three days/week for 1 hour and are encouraged to swim in a couple meets over the year to have goals to work towards in practice to introduce them to the world of competitive swimming in a supportive environment. 

  • AGE GROUP 

  • Elementary School, Ages 11 and Under  

  • Advanced, Intermediate, and Beginner Level Competitive Swimmers 

  • PRACTICE SCHEDULE 

  • In-Water Practice 3 Days a week (3 hours in pool) 

  • MWF 5-6 pm 

  • EXPECTATION 

  • 50% practice attendance expected 

  • Meets and Championships encouraged but not required 

 

 

SILVER Practice Group 

Our Silver group, with swimmers in 5th-7th grade, works to develop all four strokes. Swimmers begin to work on maintaining their form over longer distances in freestyle. We continue to develop our efficiency in backstroke, breaststroke, and butterfly. Greater emphasis is placed on underwaters - developing strong underwater dolphin kicks and breaststroke pullouts. Silver swimmers swim 2-3 days/week for 1 hour and we encourage our swimmers to swim regularly in meets, in general about 1/month. Swimmers are sometimes deciding at this age what their ‘main’ sport is. We support this group playing multiple sports and developing overall athleticism. 

  • AGE GROUP 

  • Middle School and High School aged swimmers, ages 11-18 

  • Advanced, Intermediate, and Beginner Level Competitive Swimmers 

  • PRACTICE SCHEDULE 

  • In-Water Practices available 5 days a week 

  • M/W/F 7:00-8:00 pm 

                     and/or 

  • T/Th 7:00-8:00 pm  

  • Can choose just MWF OR T/TH or BOTH for a full week 

  • EXPECTATIONS 

  • 50% practices minimum attendance expected 

  • Meets and Championships encouraged but not required 

  • Coaches are willing to work with swimmers who have other activities for parts of the season 

  

GOLD Practice Group 

Our Gold group is generally 8th grade and up swimmers. Our Gold group's focus is building stronger strokes and endurance and developing stronger technical skills. The expectations for this group are 2-3 days/week for 1 hour. Some swimmers in this group are preparing to compete for their high schools and others use swimming as a complement to another sport. Others are looking to work their way up to the Platinum Gold group. We strongly support our swimmers in pursuing their goals and emphasize communication so we can help realize those goals. 

  • AGE GROUP 

  • High School aged swimmers, ages 13-18 

  • Advanced, Intermediate, and Beginner Level Competitive Swimmers 

  • PRACTICE SCHEDULE 

  • In-Water Practices available 5 days a week 

  • M/W/F 7:00-8:00 pm 

                     and/or 

  • T/Th 7:00-8:00 pm  

  • Can choose just MWF OR T/TH or BOTH for a full week 

  • Strength Add-on available T/Th 6-7 pm 

  • EXPECTATIONS 

  • 50% practices minimum attendance expected 

  • Meets and Championships encouraged but not required 

  • Coaches are willing to work with swimmers who have other activities for parts of the season 

 

 

GOLD PLATINUM Practice Group 

Platinum Gold is our highest level of swimming. Swimmers in our Platinum group are competing to place in State meets, working to achieve qualifying times for Futures and Junior Nationals and establishing a foundation to compete in college. Swimmers are committed to swimming 5-6 days/week for 1-2 hours as well as supporting their swim training with dryland workouts. We are always working on stroke refinement and building speed and endurance to compete in 100s and 200s of stroke as well as 200 and 400 IM’s and occasional distance events. Swimmers are expected to compete in meets over the year, generally 1/month with a focus placed on championship meets. 

 

  • AGE GROUP 

  • High School, Ages 13-18 Advanced Swimmers with an elevated level of commitment 

  • Invitation-only, based on technique, endurance, test sets, cognitive readiness, and commitment 

  • PRACTICE SCHEDULE 

  • In-Water Practices available 5 days a week, with Optional OneLife Add-On for 6 days a week 

  • M/W/F 6:00-8 pm  

     and/or 

  •  T/Th Pool 7-8 

  • Can choose just MWF OR T/TH or both for a full week, or combine MWF with the T/Th/Sat OneLife Add-On below 

  • Optional OneLife Add-On Practices Include1 Hr Strength Training and 1.5 Hr In-Water 

  • T/Th 6-8:30 pm at OneLife Fitness (TBD Hagerstown or Martinsburg Location) 

                    and 

  • Sat. 8-10:30 am at OneLife Fitness 

  • Also includes Free OneLife Membership (Hagerstown Location) 

  • EXPECTATIONS 

  • 75% practices minimum attendance expected 

  • At Least 4 Meets + State Championships 

  • Coaches willing to work with swimmers who have other activities for parts of the season 

 

SILVER PLATINUM Practice Group 

Platinum Silver is our advanced middle school age group. This group is a more advanced group of Silver, with similar goals but generally a higher level of time commitment, at least 3 days/week. Depending on space and coach approval, these swimmers can practice with the Gold Platinum group, in an age-specific lane.  

 

  • AGE GROUP 

  • Middle School Advanced Swimmers ages 11-13 

  • Invitation-only, based on technique, endurance, test sets, cognitive readiness, and commitment 

  • PRACTICE SCHEDULE 

  • In-Water Practices available 5 days a week, with Optional OneLife Add-On for 6 days a week 

  • M/W/F 6:00-8 pm  

     and/or 

  •  T/Th Pool 7-8 

  • Can choose just MWF OR T/TH or both for a full week 

  • Optional OneLife Add-On – Includes 1 Hr Strength Training and 1.5 Hr In-Water Practice 

  • T/Th 6-8:30 pm at OneLife Fitness in Martinsburg  

                    and 

  • Sat. 8-10:30 am at OneLife Fitness in Hagerstown 

  • Also includes Free OneLife Membership  

  • EXPECTATIONS 

  • 75% practices minimum attendance expected 

  • At Least 4 Meets + State Championships 

  • Coaches willing to work with swimmers who have other activities for parts of the season 

 

Homeschool Practice Group 

Our Homeschool practice group allows families to attend team practice in the daytime hours. Bronze, Silver, and Gold swimmers are all invited to attend. Homeschool group swimmers swim three days/week for 1 hour and are encouraged to swim in a couple meets over the year to have goals to work towards in practice and see all that hard work pay off! NOTE: SUWC is a Hope Scholarship Provider. If you are using Hope funds to cover team practices, please email both Coach Erica ([email protected]) and Andria Leach, ([email protected]), to reserve your reserve your spot. Then when your funds are available in August, Andria will work to apply those funds to team. EPSC is also planning on becoming a Hope Scholarship Provider and will send out that information later in August also (to use Hope funds to pay EPSC Team Fees).

  • AGE GROUPS 

  • All Age Groups – Bronze, Silver, and Gold 

  • PRACTICE SCHEDULE 

  • In-Water Practice 3 Days a week  

  • MWF 10:15-11:15 am 

  • EXPECTATION 

  • 50% practice attendance expected 

  • Meets and Championships encouraged but not required  

 

High School Prep (August - October)  

High School Prep allows High School swimmers who are not interested in year-round team to join the rest of the team at practice in order to improve technique and build endurance before the HS swim season begins. Requires the first installment of the Gold payment plan only, with no full-year commitment expectation. Swimmers may upgrade to season-long Conditioning or Competitive Options at any point if desired.  

  • AGE GROUP 

  • High School aged swimmers, ages 13-18 

  • Advanced, Intermediate, and Beginner Level Competitive Swimmers 

  • PRACTICE SCHEDULE 

  • In-Water Practices available 2 days a week 

  • T/Th 7:00-8:00 pm  

  • EXPECTATIONS 

  • 50% practices minimum attendance expected 

  • Meets not included